These Terms of Service ("Terms") govern your access to and use of SaferSite ("the Platform"), operated at safersite.app. By registering for an account or using the Platform, you agree to be bound by these Terms. If you do not agree, you must not use the Platform. Please read these Terms carefully, paying particular attention to Section 5 (Automated Review Disclaimer) and Section 10 (Limitation of Liability). For questions, contact steve@safersite.app.
By accessing, browsing, or using SaferSite, you acknowledge that you have read, understood, and agree to be bound by these Terms and our Privacy Policy, which is incorporated by reference.
If you are using SaferSite on behalf of an organisation, you represent and warrant that you have the authority to bind that organisation to these Terms. References to "you" and "your" refer to both you individually and your organisation.
You must be at least 18 years of age to use the Platform. By using SaferSite, you confirm that you meet this requirement.
SaferSite is a platform for reviewing and managing Risk Assessments and Method Statements (RAMS) in the construction and high-hazard industries. The Platform provides:
The Platform is a tool to assist qualified health and safety professionals. It does not provide legal advice, health and safety consultancy, or professional services. All review findings generated by the Platform are recommendations only. Final approval decisions must always be made by qualified human reviewers within your organisation.
Organisation accounts. To use SaferSite, your organisation must register for an account. During registration, you provide your company name, registered address, and details about your role. Only one account is permitted per organisation.
Work email required. All users must register with a valid work email address associated with their organisation. We do not accept personal email addresses (e.g. gmail.com, hotmail.com) for account registration.
Manual approval. All new organisation registrations are subject to manual review and approval by the SaferSite team. We reserve the right to decline any registration at our sole discretion.
Account security. You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account. You must notify us immediately at steve@safersite.app if you become aware of any unauthorised use of your account.
User roles. Organisation administrators are responsible for managing user access, assigning roles (Admin, Manager, Viewer, Subcontractor), and ensuring appropriate access levels are maintained. Subcontractor accounts are created by invitation from a Principal Contractor and are free of charge.
Plans and pricing. SaferSite is offered on a subscription basis. Pricing is tailored to your organisation and projects, and the fees, included sites and seats, and billing interval applicable to your subscription are those set out in your order form or quotation. Subcontractor accounts are provided free of charge. Fees may be updated from time to time in accordance with these Terms, with reasonable advance notice of any change to your subscription.
Free trial. New organisations may be eligible for a 14-day free trial, commencing from the date your account is approved by the SaferSite team. At the end of the trial period, you must subscribe to a paid plan to continue using the Platform. We reserve the right to modify or discontinue the trial programme at any time.
Billing. Subscriptions are billed monthly in advance. We accept payment via Stripe (credit/debit card), GoCardless (Direct Debit), and bank transfer (for Enterprise plans). All prices are quoted exclusive of VAT, which will be added where applicable.
Auto-renewal. Your subscription will automatically renew at the end of each billing period unless you cancel in accordance with the cancellation provisions below. We will charge the payment method on file at the then-current rate.
Cancellation. You may cancel your subscription at any time by providing at least 30 days written notice to steve@safersite.app. Your cancellation will take effect at the end of the current billing period following the 30-day notice period. You will retain access to the Platform until the effective cancellation date.
Refunds. No refunds are provided for partial billing periods. If you cancel mid-month, you will continue to have access for the remainder of that billing period but will not receive a pro-rata refund. We may, at our sole discretion, offer refunds or credits in exceptional circumstances.
Overdue payments. If payment is not received within 14 days of the due date, we reserve the right to suspend your access to the Platform until payment is made in full. We may charge interest on overdue amounts at 4% above the Bank of England base rate.
THIS IS AN IMPORTANT SECTION. PLEASE READ IT CAREFULLY.
SaferSite uses automated review technology to analyse RAMS documents and generate compliance findings. You acknowledge and agree to the following:
Automated review is assistive only. The automated review functionality is designed to assist — not replace — qualified health and safety professionals. Automated findings, scores, and recommendations are provided as a starting point for human review. They are not a substitute for professional judgement, and they do not constitute legal advice, health and safety advice, or any form of professional consultancy.
No guarantee of accuracy. While we use reasonable efforts to ensure the automated review produces useful and relevant output, we make no warranty or guarantee as to the accuracy, completeness, or reliability of any automated output. Output may contain errors, omissions, or recommendations that are not appropriate for your specific circumstances.
Human approval required. SaferSite operates a dual-key approval system. All final RAMS approval decisions must be made by a qualified human reviewer within your organisation. You must not rely solely on automated output to approve or reject RAMS documents. The responsibility for reviewing, verifying, and approving all health and safety documentation remains entirely with you.
You retain legal responsibility. As the Principal Contractor (or duty holder), you retain full legal responsibility for health and safety compliance on your sites under the Health and Safety at Work etc. Act 1974, the Construction (Design and Management) Regulations 2015 (CDM 2015), and all other applicable legislation. SaferSite does not assume any of your statutory duties or legal obligations. Use of the Platform does not transfer, reduce, or modify your responsibilities in any way.
SaferSite is not liable for automated output. To the maximum extent permitted by law, SaferSite accepts no liability for any loss, damage, injury, regulatory penalty, or other consequence arising from reliance on automated findings, scores, or recommendations. This includes, without limitation, any health and safety incidents, enforcement actions, improvement notices, prohibition notices, or prosecutions.
No training on your data. Your RAMS documents and site data are never used to train our review models or any third-party systems. Documents are processed solely for the purpose of generating review findings for your account.
By using SaferSite, you agree to:
We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Full details of how we collect, use, store, and protect your data are set out in our Privacy Policy.
UK data processing. All data is processed and stored on UK-based cloud infrastructure. Where limited processing occurs outside the UK (for example, via US-based sub-processors), appropriate safeguards are in place including Standard Contractual Clauses.
GDPR compliance. The Platform is built to ISO 27001 standards with organisation-level data isolation, role-based access controls, comprehensive audit logging, and encryption at rest and in transit.
Your documents are yours. RAMS documents and other content you upload to SaferSite remain your property. We do not use your documents to train our review models. We process them solely to provide you with the review service.
Your content.You retain all ownership rights in the RAMS documents, site data, and other content you upload to the Platform ("Your Content"). By uploading content, you grant SaferSite a limited, non-exclusive licence to process, store, and display Your Content solely for the purpose of providing the service to you.
Our platform. SaferSite and its licensors retain all intellectual property rights in the Platform, including but not limited to: the software, review models, algorithms, user interface, design, standardised RAMS format, compliance frameworks, scoring methodologies, and all related documentation. Nothing in these Terms transfers any intellectual property rights in the Platform to you.
Feedback. If you provide us with feedback, suggestions, or ideas relating to the Platform, you grant us a perpetual, irrevocable, royalty-free licence to use that feedback for any purpose, including improving the Platform.
We aim to make SaferSite available 24 hours a day, 7 days a week. However, we do not guarantee uninterrupted or error-free access. The Platform may be temporarily unavailable due to scheduled maintenance, updates, or circumstances beyond our reasonable control.
We will use reasonable efforts to notify you in advance of planned maintenance that may affect availability. We are not liable for any loss or damage arising from temporary unavailability of the Platform.
Support is available via email at steve@safersite.app. We aim to respond to support requests within one business day.
PLEASE READ THIS SECTION CAREFULLY. IT LIMITS OUR LIABILITY TO YOU.
Exclusion of certain damages. To the maximum extent permitted by applicable law, SaferSite shall not be liable for any indirect, special, incidental, consequential, exemplary, or punitive damages, however caused and under any theory of liability. This includes, without limitation, loss of profits, loss of revenue, loss of business, loss of goodwill, loss of anticipated savings, loss of data, business interruption, or work stoppage.
Specific exclusions. Without limiting the above, SaferSite shall not be liable for:
Liability cap.To the maximum extent permitted by law, SaferSite's total aggregate liability arising out of or in connection with these Terms or your use of the Platform, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, shall not exceed the total fees paid by you to SaferSite during the 12-month period immediately preceding the event giving rise to the claim.
Exceptions. Nothing in these Terms excludes or limits liability for: (a) death or personal injury caused by negligence; (b) fraud or fraudulent misrepresentation; or (c) any other liability that cannot be excluded or limited by applicable law.
You agree to indemnify, defend, and hold harmless SaferSite, its officers, directors, employees, and agents from and against any claims, liabilities, damages, losses, costs, and expenses (including reasonable legal fees) arising out of or in connection with:
This indemnification obligation survives the termination of these Terms and your use of the Platform.
Termination by you. You may terminate your account at any time by providing at least 30 days written notice to steve@safersite.app. Termination will take effect at the end of the current billing period following the notice period.
Termination by SaferSite. We may suspend or terminate your access to the Platform immediately if: (a) you breach these Terms; (b) you fail to pay fees when due; (c) your use of the Platform poses a security risk or may adversely affect other users; or (d) we are required to do so by law.
Effect of termination. Upon termination:
Sections 5 (Automated Review Disclaimer), 8 (Intellectual Property), 10 (Limitation of Liability), 11 (Indemnification), and 13 (Governing Law) survive termination.
We may update these Terms from time to time to reflect changes to the Platform, our business practices, or applicable law. We will provide at least 30 days advance notice of any material changes by email to the address associated with your account and by posting the updated Terms on the Platform.
Your continued use of the Platform after the effective date of any changes constitutes your acceptance of the updated Terms. If you do not agree to the updated Terms, you must stop using the Platform and cancel your subscription in accordance with Section 12.
Entire agreement. These Terms, together with our Privacy Policy, constitute the entire agreement between you and SaferSite regarding the Platform and supersede all prior agreements and understandings.
Severability. If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.
Waiver. No failure or delay by SaferSite in exercising any right under these Terms shall constitute a waiver of that right.
Assignment. You may not assign or transfer your rights under these Terms without our prior written consent. We may assign our rights and obligations under these Terms without your consent, for example in connection with a merger, acquisition, or sale of assets.
Force majeure. SaferSite shall not be liable for any failure or delay in performing its obligations where such failure or delay results from circumstances beyond its reasonable control, including but not limited to natural disasters, government actions, internet outages, or third-party service failures.
These Terms are governed by and construed in accordance with the laws of England and Wales. Any disputes arising out of or in connection with these Terms shall be subject to the exclusive jurisdiction of the courts of England and Wales.
If you have any questions about these Terms, please contact us:
Email: steve@safersite.app
Website: safersite.app